Information Commissioner’s Office
Management Board minutes
Friday 8 November 2019
Members and other attendees present
Paul Arnold Deputy Chief Executive Officer
Ailsa Beaton Non-executive Director
David Cooke Non-executive Director
James Dipple-Johnstone Deputy Commissioner (Regulatory
Elizabeth Denham Information Commissioner (Chair)
Peter Hustinx Non-Executive Director
Jane McCall Non-executive Director
Simon McDougall Executive Director - Technology and
Steve Wood Deputy Commissioner (Regulatory Strategy)
Nicola Wood Non-executive Director
Caroline Robinson Corporate Governance Officer (secretariat)
1. Introductions and apologies
1.1. There were no apologies for absence.
2. Declaration of interests
2.1. Nicola Wood reminded the Board that her husband is a
partner in an organisation which also acts as one of the |CO’s
external legal advisors. He does not work on ICO matters
directly nor is involved in work commissioned by the ICO.
3. Matters arising from the previous meeting
3.1. The minutes were confirmed as accurate. There were no
4. Commissioner's introduction
4.1. The Commissioner highlighted issues of importance for the
ICO not covered elsewhere in the agenda. In particular, she
highlighted her attendances at the Select Committee relating
to Immersion and Addictive Technologies and EDPB meetings,
along with recent meetings with Parliamentarians.
The General Election and the Children’s Code are key
Steve Wood updated on the guidance for the use of data by
political parties and the various engagements carried out with
each of the political parties. We continue to highlight the key
messages and issues.
Elizabeth Denham thanked Steve Wood and the International
team for their hard work and support during the ICDPPC in
Albania. The conference was busy and challenging and was
very successful. The conference for 2020 will be held in
The Commissioner thanked Paul Arnold, Simon McDougall and
Louise Byers for their hard work on the regulatory landscape.
5.1. James Dipple-J ohnstone provided a summary of the work
being carried out in relation to the General Election.
5.2. The Board were reassured by the arrangements already in
place for this work.
5.3. Steve Wood updated on the plans around EU Exit. In the run
up to 31 October 2019 the focus had been on a no deal exit.
Guidance was published and plans were put in place to deal
with increased calls to the helpline. The Government had been
content with the level of preparation and this would still be in
place in the event of a future no deal exit.
5.4. We continue to work closely with the Home Office and DCMS
with regard to post EU exit data issues, including regulatory
Management Board Terms of Reference
Paul Arnold reported that the revised terms of reference
incorporate the outcomes of previous discussions on this
subject and reflects the responsibilities of the Board and its
The Board agreed the Terms of Reference with discussed
Action: Louise Byers to update the terms of reference to
reflect the comments at the meeting, including transition
6. Quarter 2 performance against the Information
Rights Strategic Plan and the Resource and
Infrastructure Strategic Plan
Performance against Information Rights Strategic Plan
6.1. The quarter 2 report on performance against the Information
Rights Strategic Plan was presented for information and
6.2. James Dipple-J ohnstone explained the new Relationship
Management Service and how the team will work. Through an
account management system, the team will co-ordinate
contact from across the office with stakeholders who have
been identified as high-risk organisations.
6.3. It was suggested that Public Service priorities and issues
across government departments could be a focus for an
informal discussion at a future Management Board meeting.
6.4. Simon McDougall provided an update on the Adtech
workstream. Progress is going well and there have been
positive responses from within the industry. The next Adtech
fact finding forum will be held on 19 November 2019.
Performance against Resource and Infrastructure Strategic Plan
6.5. The quarter 2 report on performance against the Resource
and Infrastructure Strategic Plan was presented for
information and discussion.
6.6. The Board expressed an interest in the efficiency savings
achieved as a result of the service excellence programme. .
6.7. Paul Arnold confirmed that there would a formal report
coming to Management Board in January confirming the
completion of the objectives of service realignment.
7. Management accounts
7.1. The mid-year financial report, which had previously been
considered by the Audit Committee, was presented for
The main headline was that fee income at mid-year was lower
than projected, which will make financial planning for the
remaining year a challenge. Paul Arnold outlined the work
being done to increase fee income.
Travel and Legal are the main areas of overspend. It was
confirmed that interim solutions are being progressed.
8. Risk and opportunity management
Paul Arnold introduced the risk and opportunity register.
The risk relating to in-year finances has recently been
increased to take into account the current projected year-end
It was confirmed that a number of risks have been
downgraded following the recent corporate risk review.
The Audit Committee had discussed whether to reduce the EU
Exit risk, in light of the excellent work in this area to date.
However, the Committee agreed to keep the risk rating the
Any other business
There was no urgent business