Skip to main content

Full text of "25 Typing Short Cuts (brochure)"

See other formats


... FOR YOU 

Fast “stroking” is essential, but it alone doesn’t insure fast work. What typing 
short cuts do you know? Do you know how much time can be saved when correcting 
a mistake? If you are typing on cards, do you use the easy way of feeding the cards 
into the machine? 

The suggestions in this book, called “typing shortcuts’’ because they save valuable 
typing time, are collected from the experience of thousands of successful and 
efficient typists to provide answers to these and many other questions. We call 
them “typing shortcuts” because each one will save valuable time for you. 


A little practice on this shortcut will enable you to type 
both address and message on a postcard without touch- 
ing the card! After typing one side of the card, give the 
platen a quick turn. The card will flip back, strike the 
paper table, and then drop into position behind the 
platen. Another turn of the platen puts the card in 
position to write the other side. And a further refine- 
ment is to give the platen an extra quick turn at the 
end, sailing the card over the back of the machine into 
a receiving basket. Five minutes of practice does it! 


The Ratchet Detent Lever, or “automatic line finder,” 
is a standard typewriter feature that can save you a 
great dea! of guessing and erasing. It “holds the line” 
for you. By engaging the Ratchet Detent Lever, the 
platen may be revolved freely to write subscripts or 
other characters such as H.O, 90°, etc. When disen- 
gaged, the platen will be moved to the same relative 
spacing position it was in before using the detent lever. 
For instance, write H,O, using the detent lever. Snap 
the Ratchet Detent Lever and notice how the platen 
returns automatically. 


Even the best typists make an occasional mistake. 
Before erasing, the carriage should be moved to. the 
extreme right or left to prevent erasure grit from fall- 
ing into the machine. When typing corrections, the 
keys should be tapped lightly until the color of the 
correction matches that of the original writing. 

When correcting carbon copies, the revisions on the 
copies will often be much fainter than the rest of the 
typing. If you try to match the type on the carbon 
copy, the corrected letter on the original will be 
darkened. The correction should be made as follows: 
After the necessary erasure has been made, adjust the 
ribbon control indicator to stencil position. Position 
the carriage and strike the proper key. This will leave 
the impression on the carbon copies, but the original 
will still be blank. Then switch the control indicator 
back to the ribbon, position the carriage, and again 
strike the proper key. This will permit a perfect match 
of the typing on the original and will leave the typing 
on the carbon copies with an equal density of color. 


Perfectly-typed stencils are often ruined by tearing 
when a signature is written on them witha stylus. This 
can be avoided by using a ballpoint stylus and placing 
a piece of cellophane (the cellophane from a package 
of cigarettes will do) over the signature space. Write 
directly on the cellophane, with no fear of tearing. 


To insure that each page of a manuscript ends on the 
same line, prepare a strip of paper with lines numbered 
vertically and wind around the left end of the type- 
writer platen. Fasten with scotch tape. Feed each 
page into the machine in alignment with “I’’. Notice 
the number on which you end the first manuscript 
page and finish each succeeding sheet on the same 
line. The pages of a completed manuscript may be 
numbered by “fanning” a pack into the machine and 
back-spacing as you turn platen to number edges. 


Back feeding can be used to correct pages bound at 
the top without removing the binding. Feed a sheet 
of paper into the machine in the usual way until the 
edge appears above the writing point. 

Insert the sheet to be corrected between this edge and 
the platen. Turn back the platen to the desired 
point. If text runs parallel to binding, insertions or 
corrections can be made in any section of the material. 


When a hurry-up call comes to “take a telegram” or 
type a brief memorandum, it is not necessary to 
remove the letter you are writing from the typewriter. 
Simply follow these steps: 

1. Back feed the paper that is already in the machine 
until the paper shows a top margin of about two 

2. Insert the first sheet of the telegram behind the 
paper away from you and against the paper table. 

3. For carbons insert the second sheet of telegram 
against the coated side of the carbon paper (be- 
tween the carbon and your letter’s second sheet 
and similarly for each carbon you have in your 
machine). Thus, you position the original sheet and 
the 2nd, 3rd, etc. sheets of the telegrams so that 
they are in direct opposition to the sheets of the 

4. Now turn the platen knob so that the telegram 
sheets are in position to receive the message. 

5. After writing the telegram, back feed until your 
telegram blanks may be removed from the type- 

6. Forward feed to the point at which you stopped 
writing your letter and continue. 


The Line-a-time holds copy directly in front of the 
operator at eye level. This assures easier reading, pro- 
motes proper posture, and reduces eye strain. The 
conveniently placed hand lever quickly moves copy 
into correct reading position, line by line. 

9 carson SHORT CUTS 

A sheet of heavier paper placed at the back of a carbon 
pack will prevent manifold paper from creasing and 
“treeing” with carbon lines. Separating carbons from 
paper is made easy by adjusting carbons so that they 
protrude slightly from bottom of the writing paper, 
with one corner of the carbon cut off at the top. By 
holding the ends of the carbons and the corner of the 
writing paper where the carbons have been cut, the 
sheets are easily separated. 

To insert red figures or letters in the carbon copy of a 
report without removing the report from the type- 
writer, simply insert a small piece of red carbon behind 
the black carbon in the desired position, type the red 
copy, remove the red carbon, and proceed with the 


The tabulator on your typewriter should not be used 
for statistical and columnar typing alone. Among its 
uses for standard correspondence and manuscript 
typing are the following: 

1. Placement of the date at the upper right hand 
corner of letters. 

2. Making paragraph indentations. 

3. Placement of the complimentary close and title 
line in letters. 

11 use a 10-KEY 

If you devote more than 30% of your time to statistical 
and columnar work, your typewriter should be 

equipped with a 10-Key Decimal Tabulator. With 
this device, instant tabulation can be made to the 
exact writing point in each column, whether the figure 
to be typed has one digit or many. 


Frequently you may have work to do that involves 
the feeding of small cards into the machine. If your 
typewriter is equipped with a Remington Card Platen 
your task is simple. If it is not, you can facilitate your 
work considerably by chain feeding. To chain feed 
from the front of the platen, use the following pro- 

Crease a pleat across a large sheet of paper to form a 
pocket for the card. Insert the pleated sheet into the 
machine. Drop a card into the pleat, feed backwards 
to the writing point, and proceed to type card. Then 
feed backwards and insert the next card so that the 
bottom of it will be held in place by the card which 
has just been completed. Each succeeding card will 
thus be held firmly against the platen by the card 
preceding it, and the cards will pile up automatically, 
in order, on the paper table. 

13 CHAIN FEEDING (sack) 

Chain feeding can save much time not only in writing 
cards or short form letters, but also in addressing en- 
velopes. To chain feed from the back of the platen, 
insert the next piece to be typed between the first 
item and the paper table before removing the first. 
Then a single twirl of the platen knob removes one 
paper and automatically brings the next one into 
position to be typed. 

When many envelopes have to be addressed, prepare 
a chain of three before typing the first. Open the 
envelope flap before inserting it into the machine to 
make insertion easier and to produce more even type. 


For fast, easy, accurate typing, and savings in energy, 
the forearms and hands should be almost parallel to 
the slope of the keyboard—an angle of about 30 de-: 
grees. For the average person the machine should 
usually be between 28 and 30 inches from the floor 
and the chair seat height usually between 16 and 18 

Virtually all champion typists write with their type- 
writers about 30 inches from the floor, a height that 
promotes a speedy stroke and lessens fatigue. Thou- 
sands of typists use wooden lift boxes to increase 
typewriter height and have noted a reduction in eye, 
neck, and back strain. Type impressions on original 
copies are more uniform and carbon copies are clearer. 
You can use an inverted desk box as a typewriter 
platform and experiment with raising your machine. 


Learn to set your margins intuitively by studying the 
three standard letter sizes: short, medium-length, and 
long. You will soon find that any length letter can be 
placed in one of these categories. Once you have be- 
come accustomed to setting margins for these three 
basic letter classifications, margin setting will become 
an easy, automatic job for you. For sample copies of 
letters showing the three standard letter lengths— 
which will aid you in learning to place your letters 
intuitively—write to the School Department, Type- 
writer Division, Remington Rand Inc., 315 Fourth 
Ave., New York 10, N.Y. 


An envelope or short piece of paper folded over the 
top of a pack of stationery and carbon sheets helps to 
feed a heavy pack into the machine evenly, and saves 
the trouble of aligning the sheets after they are in the 
machine. Another method is to wrap a sheet of letter 
size paper completely around the platen and insert 
the carbon pack between the open flap of the paper and 
the platen and feed through in the normal way. In 
feeding a single carbon, insert the original and second 
sheet, turn the platen about an inch, then insert the 
carbon paper between. 


If you omit the last letter of a word and do not dis- 
cover your error until the rest of the line has been 
written, a correction can be made without erasing. 
Position the carriage at the space following the word. 
Depress the back spacer half way and type in the miss- 
ing letter. 

It is also possible to substitute a longer word for a 
shorter, such as “have” for “had”. Erase the incorrect 
word. Position the carriage where the first letter had 
been written. Space once. Hold the back spacer all the 
way down. Type the first letter. For each subsequent 
letter of the word, space twice, hold down the back 
spacer and type the letter. 

To “‘spread’’ or balance a shorter word in the space 
used for a longer word, such as “had” for “have”, 
position the carriage where the first letter had been 
written. Space twice and hold down the back spacer. 
Type the first letter. For each subsequent letter, 
space twice, hold down the back spacer and type 
the letter. 


abi Tcy fat 



1S Last Line corRECTIONS 

Here’s a precaution that will assure accurate correc- 
tions if you make a mistake when typing near the 
bottom of a page or a carbon pack. When the back of 
the paper or pack is about one inch above the rear 
feed rolls, insert a sheet of bond paper between the 
rear feed rolls and the last sheet of paper. Then, if a 
mistake is made, it will be easy to roll the pages back 
until the erasure can be made against the platen, thus 
avoiding the danger of moving the paper out of line 
or rolling it out of the feed rolls. 


The center of any width sheet can be found by insert- 
ing the sheet and adding the scale readings of the 
right and left edges. Half of this number is the center 
of the paper. 

Once the center has been found it’s easy to balance 
headings by using the backspace-centering method. 
As an example take the word California. Center the 
carriage at the midpoint of the paper, then backspace 
once for each full pair of letters, saying the pairs to 
yourself: “Ca li fo rn ia’. You are automatically at 
the starting point. When there is an odd letter left 
over, drop it. A Tab Key set at the paper center will 
enable you to tabulate to the center at any time for 
similar width sheets provided the paper guide is kept 
at the same point. 

20 vrawine LInes 

Ruled forms and stencils can be easily made on Rem- 
ington KMC typewriters. A pencil, pen, or loop stylus 
may be inserted in the holes of the card holders or 
aligning scale, and the platen rotated for vertical lines 
and moved from right to left for horizontal lines. 


Work requiring straight right-hand margins may be 
typed by the following method. Type up a copy of the 
text, using normal word breaks (‘‘di-vision’”, “‘re- 

mind”, etc.) to make all lines as closely uniform in 
length as possible. Draw vertical lines at the ends of 
the shortest and longest lines. Usually the variation 
will be four or five characters. Add half the variation 
(if the variation is an odd number, add the fraction, 
that is, if the variation is five, take three as half) to 
the innermost line. This line will be the right hand 
margin. Follow the instructions for contracting and 
spreading words (Short Cut No. 17) to make each line 
end on this margin. If a line needs two characters to 

fill it out to the margin, “spread” two words. If a char- 
acter must be dropped for the line to fit, contract a 


Take a regular 8” x 5” card or larger. Cut a line ap- 
proximately 14” shorter than the width of the label 
you desire to write, preferably with a razor blade. At 
the end of the cut in the card make two little notches 
approximately 14” wide or less. This will form a pocket 
in which the label can be inserted. At this point fit the 
card and label into the machine in the same way you 

would a regular sheet of paper. It is also possible to fit 
a number.of these labels at one time by making several 
pockets on the cards. 


Here are four general rules for changing ribbons on 
any machine. The specific procedures will vary for 
different makes of machines, but these rules should be 
of help to you. 

a. Lift the top cover. Study the course of travel of 
the old ribbon and wind the remaining ribbon on 
the spool to be removed. 

b. Set new ribbon spool in place. 

c. Unreel 8 to 10 inches of the new ribbon and attach 
the end to the er1pty reel. 

d. Raise the ribbon guide (put ribbon indicator on 
red, lock carriage in upper case, and collide two 
keys) and insert ribbon in the guide. 


Characters possibly not found on the keyboard of your 
machine can be made by overprinting standard char- 
acters as follows: 

Paragraph Mark.... )( ..Parentheses 

DUO. eee *% .Aandvy 

Division sign....... +  ..Colon and hyphen 
Dollarsign 22-5. 5 $9 5 and. 

Pound Sterlingsign.. £ ..fandt 

Gedillanve:s asa) ¢ ..cand comma 
Exclamation point... !  ..Apostrophe and period 
Equation sign....... = ..Hyphen—turn ratchet. 

detent lever slightly 


Many operators have found that their typing is made 
considerably easier if they establish a policy of never 
hyphenating a word at the end of a line. You will be 
agreeably surprised to find how quickly you can learn 
to get along without hyphenating words at the ends of 
lines. You will also be surprised to find how much time 
is saved when you no longer have to check syllabica- 
tion in the dictionary each time you're not sure of the 
proper division of a word. Most operators find that 
after experimenting for a week or two they can write 
98% of their letters without having to divide a single 
word at the end of a line. 


Satie : 



Remington Rand’s “practical package” shown above means more short cuts for you! 
Note the arrangement of material, The patented “Magic Spot” placed on carbon 

paper cover raises one carbon at a time. Second sheets are inserted beneath, and the 
two are placed in the box cover, where they are automatically aligned. When the 
pack is complete, pressure on the small flap in the box cover raises it for easy re- 
moval to the machine. When typing is completed, carbons and copies are separated 
as units. The edges of the carbons are uncoated, so fingers are never soiled. The 
fastest, cleanest, simplest method of preparing a pack for manifolding ever devised! 


The quality of your typing depends to a large degree 
upon the quality of the typewriter ribbon used as well 
as the condition of the machine and the grade of paper 
being used. Remington Rand’s Patrician ribbon is 
inked for the finest typing results. The medium-priced 

Paragon ribbon is recommended for general office work. 


You can rely on factory-trained Remington Rand service experts to keep your 
Remington in good condition. Wherever there is a Remington Rand branch office, 
there is a fully-equipped typewriter service department. Consult your classified 
telephone directory for the Remington Rand service facility nearest you. Ask about 
our convenient money-saving Typewriter Service Agreement. . 



“The stencil with the Typist’s viewpoint.” It gives cleanly visible typing, ta 
corrections easily and never annoys because of looped letters (like “‘o””) dropping out. 


Furnished in several types--one sharp for legibility-—another blacker if you want 
greater contrast—a third for drying on hard finished paper. 


A new, quicker method that assures perfect corrections. Remington Rand’s revolu- 
tionary ‘‘Plastiplate*”’ for direct image offset duplication enables a typist to make 
corrections which cannot be detected on the duplicated copies. This plastic plate 

also offers other unrivalled advantages in duplicating superior copies. 
*Trade Mark 


Typists preparing forms for hectograph duplication find Rem-Master one-piece 

foldover units give maximum cleanliness, brilliant reproductions, perfect registration. 

This booklet was prepared with the aid of one of the world’s fastest typists, Miss Hortense Stollnitz, 
whose official record is 159.1 words per minute for one hour of continuous copying from unfamiliar 
material. Miss Stollnitz has typed as many as 314 words in one minute by writing a memorized 
sentence at the astonishing rate of 17 strokes per second. These international records were made on 
Remington Rand Typewriters which Miss Stollnitz, a renowned consultant and recognized authority, 

uses exclusively. She prefers Remingtons for their speed, ease of operation and beautiful printwork. 


Reminglon Rand 


R7971 C LITHO IN U.S.A. 150M 12-48